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Project Coordinator

Cedar Rapids, IA or Blaine, MN

Job Type

Full-time

Objective

The Project Coordinator is responsible for assisting with assigned projects relating to new projects, change orders, contracts, meetings, document management, safety, and vendor relations.


The Project Coordinator upholds the company’s core values of integrity, service, leadership, empowerment, and innovation while demonstrating a dedicated and results-driven work ethic.


Essential Duties and Responsibilities

Project Management

  • Assist with necessary project accounting and related documentation for ongoing job progress

  • Assist in reviewing, maintaining, and distributing submittals, project plans/files

  • Assemble, distribute, and document project change orders, proposed change orders, purchase orders, contracts, and meeting minutes

  • Manage documentation and project administration on all assigned projects

  • Work under the Project Management team to support internal and external customers

  • Track project correspondence including Requests for Information, Proposal Requests, etc.

  • Collect Subcontract/Vendor contracts, insurance and bonds prior to starting work on project site and maintain through the duration of the project.

  • Recognize the need to earn profits on every job function

  • Ability to assist in other work-related areas as necessary


Project Closeout

  • Review, track, and compile O&M manuals, extra material, and warranty information

  • Assist with the coordination of owner training

  • Facilitate, document, and distribute project punch lists


Communication

  • Communicate professionally with owners, architects, subcontractors, superintendents, management, and staff throughout the process

  • State all goals and expectations – establish dates and timelines for work or tasks to be completed

  • Understand the project and communicate with all parties involved\


    Process Improvement

  • Evaluate project coordination processes and revise procedures to improve workflow efficiency


  • Assist with the development of internal and external customers with process-specific training

    required knowledge, skills, and abilities


  • Ability to operate all necessary office equipment required to accomplish job duties such as copiers, calculators, phones, fax machines, etc.


  • Good knowledge of computer hardware, software and network systems.


  • Ability to work daily and extended hours as necessary

  • Effective written and verbal communication skills, both professional and interpersonal

            

  • The ability to work both independently and within a team

            

  • A responsible, organized, and detail-oriented mindset

            

  • Refined time management skills and the ability to multi-task


  • Advanced critical thinking and problem-solving skills, in addition to strong math and science


Skills Qualifications and Education requirements

  • High school diploma required, Associate degree preferred

  • Minimum of two years administrative assistant experience required

  • Previous Experience in Project Coordination preferred

AAP/EEO Statement

At Modern we understand that every employee is different in his or her own way. We support and thrive off those differences. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, military status, or other non-merit factors. Modern is a proud Equal Opportunity workplace and Affirmative Action employer.


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