The Project Coordinator is responsible for assisting with assigned projects relating to new projects, change orders, contracts, meetings, document management, safety, and vendor relations.
The Project Coordinator upholds the company’s core values of integrity, service, leadership, empowerment, and innovation while demonstrating a dedicated and results-driven work ethic.
Essential Duties and Responsibilities
Assist with necessary project accounting and related documentation for ongoing job progress
Assist in reviewing, maintaining, and distributing submittals, project plans/files
Assemble, distribute, and document project change orders, proposed change orders, purchase orders, contracts, and meeting minutes
Manage documentation and project administration on all assigned projects
Work under the Project Management team to support internal and external customers
Track project correspondence including Requests for Information, Proposal Requests, etc.
Collect Subcontract/Vendor contracts, insurance and bonds prior to starting work on project site and maintain through the duration of the project.
Recognize the need to earn profits on every job function
Ability to assist in other work-related areas as necessary
Review, track, and compile O&M manuals, extra material, and warranty information
Assist with the coordination of owner training
Facilitate, document, and distribute project punch lists
Communicate professionally with owners, architects, subcontractors, superintendents, management, and staff throughout the process
State all goals and expectations – establish dates and timelines for work or tasks to be completed
Understand the project and communicate with all parties involved
Evaluate project coordination processes and revise procedures to improve workflow efficiency
Assist with the development of internal and external customers with process-specific training
Perform basic office administration
Perform other duties as assigned
Required Knowledge, Skills, and Abilities
Ability to operate all necessary office equipment required to accomplish job duties such as copiers, calculators, phones, fax machines, etc.
Good knowledge of computer hardware, software and network systems.
Ability to work daily and extended hours as necessary
Effective written and verbal communication skills, both professional and interpersonal
The ability to work both independently and within a team
A responsible, organized, and detail-oriented mindset
Refined time management skills and the ability to multi-task
Advanced critical thinking and problem-solving skills, in addition to strong math and science skills
Qualifications and Education Requirements
High school diploma required, Associate degree preferred
Minimum of two years administrative assistant experience required
Previous Experience in Project Coordination preferred
At Modern we understand that every employee is different in his or her own way. We support and thrive off those differences. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, military status, or other non-merit factors. Modern is a proud Equal Opportunity workplace and Affirmative Action employer.